REGULAR BOARD MEETING
MINUTES
The North Carolina Board of Mortuary Science met for a duly
scheduled Board Meeting on
Present: Harvey
Leavitt, President; Alex Lee, Vice President; Jack Briggs, Secretary; Windell
Daniels, George Parrott, Jamie Boles, Nancy Rorie, Paul Harris, and Rudy Lea
Also Present: Mark
E. Henderson, Executive Director; Steve Dirksen, General Counsel; Dan Shackleford,
Jody Tyson, Ed Burney, Kevin Hagen, Chad Hall, Bill Joyner, and Pat Hayes.
President Harvey Leavitt called the meeting to order at
Mr. Harris gave the invocation.
Mr. Briggs submitted the July minutes for approval. Mr. Boles noted that he did not submit the
Preneed Report for July but Mr. Harris did.
Mr. Parrott made the motion to accept the minutes as corrected and Mr.
Harris seconded. The motion carried.
Disciplinary: Mr. Lee presented
the Disciplinary Committee report. Mr.
Harris made the motion to accept the Disciplinary report. Mr. Lea seconded the motion and the motion
carried.
At this time Mr. Leavitt read the Board of Ethics
statement, Governor Easley’s Executive Order #1. No one recused themselves at this time.
Finance/Personnel: Mr. Boles referred
the report to Mr. Henderson. Mr.
Henderson reviewed the August financials and noted the expense side was doing
well but due to the decrease in preneed contracts, the income side was below
budget amounts. Discussion ensued. Mr. Daniels made the motion to accept the
financial report and Ms. Rorie seconded.
The motion carried.
Preneed: Mr. Harris
submitted the Preneed Report under Tab 7.
He reported the Preneed Manual would be discussed under the New
Business. Mr. Daniels made the motion to
accept the Preneed report. Mr. Parrott
seconded and the motion carried.
Attorney’s Report: Mr. Dirksen
reported that the status of cases pending was provided to the Board for their
review.
Executive Director’s Report: Mr. Henderson recommended a grace period
until January 1, 2004, to allow for a better transition to the new forms due to
the late passage of the statute changes.
Due to a backlog of Disciplinary matters there will be hearings for the
next several months beginning on the Tuesday afternoon before the Board meeting
on Wednesday and possibly continuing after the Board meeting on Wednesday
afternoon. Rule-making changes will
begin and the Board Fees and Board rules will be done as two separate
items. A newsletter will be mailed out
before October 1 outlining statute changes.
New forms will be mailed to the crematories and the updated Preneed
Manuals and preneed forms will be mailed to preneed licensees. The blue law book is outdated but will not be
replaced until after the Board revises its rules. A list of newly licensed establishments and
licensees since the last Board meeting was included for the Board members. Mr. Henderson presented a letter from a
funeral home that wanted to know if they could use Crematory in the name of
their two funeral homes even if only one had the crematory on site. Mr. Briggs made the motion to authorize Mr.
Henderson to notify the funeral home that after October 1, 2003, they could not
use that name for both of their establishments.
Mr. Lee seconded and the motion carried.
Mr. Henderson stated a licensee had asked if an old license number could
be issued for a new licensee. Mr.
Daniels made the motion not to reissue old license numbers. Ms. Rorie seconded and the motion carried. Mr. Henderson provided the members with a fee
increase sheet. The finance committee
was recommending approval. Mr. Parrott
made the motion to table this request until the October meeting so the Board
could review the fee increases. Mr.
Harris seconded the motion and the fee increase issue was tabled until the next
meeting.
Mr. Leavitt called for a recess at 9:55 and the meeting
reconvened at 10:02 a.m.
New Business: Mr. Kevin Hagen
with Mitchell Funeral Home spoke to the Board regarding the law change
effective October 1, 2003, and how it will affect applicants for licenses. Mr. Lee made the motion to allow any
candidate that took and passed the Board exam on September 9, 2003, be issued a
license regardless of when the Board learns the exam results. Mr. Parrott seconded the motion and the
motion carried.
Mr. Henderson presented the new cremation forms for
approval. He stated the cremation
authorization form was a model form only and the crematories could use their
own cremation form as long as the required items appeared on their form. Discussion ensued. Mr. Boles made the motion to accept these
forms as amended and Ms. Rorie seconded.
The motion carried.
Mr. Henderson presented amended preneed forms and an
updated Preneed Manual. After review of
the forms, Mr. Harris made the motion that the forms be approved and effective
October 1, 2003 but not to require their use until January 1, 2004. Mr. Parrott seconded and the motion carried. Mr. Harris made the motion to accept the
updated Preneed Manual and Mr. Lea seconded.
The motion carried.
Mr. Henderson stated he had spoken with a real estate
broker regarding the purchase of property for the Board and offered his
findings. Discussion ensued. Mr. Henderson was asked to continue his search
for property and to report his findings to the Board.
Mr. Henderson turned the meeting over to Mr. Daniels to
report on the Continuing Education seminar on December 9, 2003. Mr. Daniels asked Mr. Harris to report his
findings on proposed speakers. Mr.
Harris presented the names of Nicole Brown with the North Carolina Department
of Labor to offer 2 hours of CE and Dennis Dalton who would offer 3 hours of CE
for one of the rooms. Mr. Boles
presented the name of Christopher Layton who would offer 5 hours of CE for the
other room. Discussion ensued regarding
speaker fees. Mr. Daniels made the
motion to accept the speakers as presented for the December program and their
honorariums and expenses. Ms. Rorie
seconded. Discussion ensued and the
motion carried.
Mr. Leavitt called for a recess at 11:15 and the meeting
reconvened at 11:30 a.m.
At this time Mr. Harris made the motion to go into closed
session to consider an employee and individual applicant matter. Ms. Rorie seconded and the motion carried.
Upon proper motion the Board returned to open session at
12:13 with no action taken upon the employee or individual applicant matters.
Informational Items: Mr. Henderson
stated these items were presented for information only.
The meeting was recessed at 12:15 p.m.
Harvey
H. Leavitt III, President
Jack
Briggs, Secretary